AI Receptionist for Staffing & Recruiting Agencies
Built for staffing agencies, executive search & temp/contract firms
Every Candidate and Req Reaches a Real Conversation
Hailey is an AI receptionist for staffing agencies — she picks up every candidate and client call in under a second, screens basic fit, books recruiter calls, and routes urgent placements 24/7. Your recruiters stop dropping the phone to chase resumes.
Trusted by staffing agencies across the US to capture every candidate and stop losing reqs to faster recruiters.
Live in 24-48 hours. Forward your number, set your screen rules, done.
A staffing answering service that runs your front desk
Hailey is an AI receptionist for staffing agencies that answers every call 24/7 — built specifically for candidate intake, client req capture, and recruiter routing across temp, perm, and executive search.
Answers Before the Third Ring
Every call picked up in under a second — even when your recruiters are double-booked on phone screens.
Screens Candidates by Fit
Captures role interest, experience level, location flexibility, salary expectations, and right-to-work status before scheduling — your recruiter walks into a pre-screened intro.
Captures Client Reqs
New hiring-manager calls get the full req captured — title, location, salary band, must-haves, timeline — and routed to the right account manager.
Books Recruiter Calls in Real Time
Schedules candidate phone screens, client kickoff calls, and onsite interviews directly into Bullhorn, Crelate, Loxo, or your ATS/CRM.
Routes Urgent Placement Calls
Active candidate accepting another offer, client extending a counter, contractor not showing up — Hailey identifies urgency and pages the assigned recruiter immediately.
Covers Evenings & Weekends
Open 24/7/365. The candidate who calls after their current shift gets booked instead of moving to the next agency on the list.
Built for staffing front-desk reality
Every candidate and client situation your team faces — handled automatically, around the clock.
Inbound Candidate Screen
Candidate calls after seeing your job post. Hailey captures their experience, location, salary range, and right-to-work — books the recruiter call with the pre-screen attached.
Client Req Intake
Existing client calls with three new openings. Hailey captures the titles, locations, salary bands, must-haves, and timeline — routes the full brief to the account manager.
Counter-Offer Emergency
Candidate calls saying their current employer is countering. Hailey pages the assigned recruiter immediately, pulls the placement file, and books a strategy call in the next 15 minutes.
Contractor No-Show
Client calls because today's contractor didn't show. Hailey opens a coverage ticket, pages the staffing lead, and pulls the bench list — replacement dispatched within the hour.
After-Hours Candidate Application
Healthcare candidate calls Sunday afternoon to apply for a travel-nurse role. Hailey captures their license state, modality, availability, and books the credentialer for Monday morning.
Reference-Check Routing
Hiring manager calls to do a reference check. Hailey identifies the placement, pulls the file, and routes to the right recruiter or account manager with the candidate context.
Your recruiters will thank you — try Hailey free.
Book Your Demo →Hailey vs. the alternatives
Live answering services don't screen candidates. Voicemail loses candidates to faster agencies. Hailey does both jobs better, at a fraction of the cost.
| Hailey AI | Live Answering Service | Voicemail / No Answer | |
|---|---|---|---|
| Monthly cost | Flat monthly rate | $200–$1,800+ per month | $0 upfront |
| Hours covered | 24/7, 365 days | Business hours mostly | — |
| Missed calls | Zero | Hold queues | Every call missed |
| Candidate screening | Fit + experience + location | Name and number only | No |
| Client req intake | Title + comp + must-haves | Generic message | No |
| Books into Bullhorn/Crelate | Real-time, integrated | Manual data entry | No |
| Urgent placement triage | Direct to recruiter | Generic message | No |
| Knows staffing terms | Trained on perm, contract, travel, etc. | Generic scripts | — |
| Setup time | 24-48 hours | 2–4 weeks | — |
Works with your staffing stack
See it screen a real candidate in 15 minutes.
Book a Free Demo →From sign-up to first screened candidate in 24 hours
Forward Your Main Line
Point your existing agency number to Hailey in under three minutes. No new hardware, no IT call.
Set Your Screen Rules
Tell Hailey your verticals, current open reqs, screening questions, must-haves, recruiter assignment logic, and client list. She adapts to how your agency runs.
Start Capturing Every Call
Hailey begins screening candidates, capturing client reqs, and routing urgent placements immediately — sending your team a clean call summary after every interaction.
Ready to set yours up? Most agencies are live same day.
Get Started in Minutes →See what missed staffing calls are costing you
Adjust the sliders to match your agency. Most staffing firms lose more placements to voicemail than they realize.
About your practice
Your estimated losses
New patients lost per week
10
Revenue lost per month
$28,145
Revenue lost per year
$337,740
Estimates based on US staffing industry averages. Actual results vary by vertical, comp-band focus, and placement rate.
Turn missed calls into filled reqs
Staffing agencies miss an average of 30% of inbound candidate and client calls. That's placement fees walking straight to whichever agency answered first. Hailey makes sure that never happens.
- Capture 100% of candidate calls including evenings and weekends
- Save your recruiters 15+ hours a week on phone-tag intake
- Pre-screen for fit before recruiter time is committed
- Route counter-offer and no-show emergencies in real time
- Capture client reqs with full brief — title, comp, must-haves, timeline
"We staff healthcare contracts and the candidates call after their shifts — evenings and weekends, when nobody used to be at the phone. Hailey screens every one of them for license state, modality, and travel preference. Filled 14 contracts last month from after-hours calls we'd previously have lost."
Got Questions?
Everything you need to know about Hailey for Staffing & Recruiting Agencies.
An AI receptionist for staffing agencies handles your front-desk calls when recruiters are heads-down on phone screens — screening candidates, capturing client reqs, and routing urgent placements 24/7. Hailey is an AI-powered version that runs every minute of every day.
Yes. Hailey captures experience, role interest, location flexibility, salary expectations, and right-to-work status — so your recruiter walks into a pre-screened call instead of starting from scratch.
Yes. When a hiring manager calls with a new opening, Hailey captures the title, location, salary band, must-haves, and timeline — routes the full brief to the right account manager immediately.
Yes. Hailey integrates with Bullhorn, Crelate, Loxo, JobAdder, Vincere, Greenhouse, Salesforce, and Google Calendar to check recruiter availability and book in real time.
Hailey identifies urgency from the call and pages the assigned recruiter or account manager within 60 seconds — with the placement file pulled and the situation summarized.
Traditional live staffing answering services run $200–$1,800+ per month with per-minute overages. Hailey is a flat monthly rate with no surcharges, no minimums, and 24/7 included.
No. Hailey uses natural-language voice AI that handles staffing vocabulary like perm vs contract, RTR, BR vs PR, GC/EAD, travel allowances, and per-diem comp. Most callers don't realize they're talking to an AI.
Every candidate call you miss is a placement the agency next door just filled.
Book a 15-minute demo and hear Hailey screen a real staffing candidate — live, no sign-up needed.
Book a Free Demo →Across All Industries.
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