AI Receptionist for Event Planning & Venues
Built for wedding planners, corporate event firms, venues & catering
Every Event Inquiry Reaches a Real Conversation
Hailey is an AI receptionist for event planners and venues — she picks up every inquiry in under a second, qualifies budget and date, books site tours, and routes vendor calls 24/7. The Saturday-night bride researching venues gets booked, not lost.
Trusted by event planners and venues across the US to capture every inquiry and stop losing five-figure events to voicemail.
Live in 24-48 hours. Forward your number, set your event rules, done.
An AI receptionist built for event inquiry reality
Hailey is an AI receptionist for event planners and venues that answers every call 24/7 — built specifically for inquiry qualification, tour booking, and vendor coordination across weddings, corporate, and social events.
Answers Every Call Instantly
Picks up in under a second — even when you're walking a venue tour with a client and the phone is silenced.
Qualifies on Date, Budget, Guest Count
Captures the event date, guest count, budget range, vision (formal/casual), and decision-makers — your planner walks into a pre-briefed tour.
Books Site Tours
Schedules venue tours and discovery calls directly into HoneyBook, Aisle Planner, Planning Pod, or your CRM with the right team member.
Routes by Event Type
Wedding, corporate, social, mitzvah — Hailey routes each inquiry to the right specialist with the brief captured.
Handles Vendor Coordination
Florists, photographers, DJs calling about an active event get routed to the assigned planner with the event context — no message-and-callback delay.
Covers Evenings & Weekends
Open 24/7/365. Brides research after work and on weekends. Hailey books their tour while your competitors' phones ring out.
Built for event-business reality
Every inquiry, vendor, and active-event situation your team faces — handled automatically, around the clock.
Wedding Inquiry
Bride calls at 8 PM. Hailey captures wedding date, guest count, budget range, ceremony plus reception or just reception — books a tour with the right planner and sends the inspiration packet.
Corporate Event Brief
Marketing lead calls about a 200-person product launch. Hailey captures event date, budget, AV requirements, catering preferences — books a call with your corporate-events specialist.
Milestone Birthday or Bar Mitzvah
Caller planning a milestone celebration. Hailey captures date, guest count, formality level, dietary needs, and budget — books the consult with the social-events team.
Vendor Active-Event Call
Florist calls day-of about a delivery question. Hailey identifies the event, pages the assigned planner with the event timeline context, and routes the call.
Saturday-Night Venue Search
Couple decides at 11 PM to book a fall wedding. Hailey captures the date, books the tour for Sunday, and locks them in before they find another venue Monday morning.
Tour Confirmation
Hailey sends 24-hour reminder texts before tours, captures any reschedule requests, and rebooks open tour slots — protecting your planners' time.
Your planners will thank you — try Hailey free.
Book Your Demo →Hailey vs. the alternatives
Live answering services don't qualify event leads. Voicemail loses five-figure events to whoever calls back. Hailey does both jobs better, at a fraction of the cost.
| Hailey AI | Live Answering Service | Voicemail / No Answer | |
|---|---|---|---|
| Monthly cost | Flat monthly rate | $200–$1,500+ per month | $0 upfront |
| Hours covered | 24/7, 365 days | Business hours mostly | — |
| Missed calls | Zero | Hold queues | Every call missed |
| Inquiry qualification | Date + budget + guest count | Name and number only | No |
| Books into HoneyBook/Aisle Planner | Real-time, integrated | Manual data entry | No |
| Event-type routing | Wedding/corporate/social | Generic message | No |
| Active-event vendor routing | Day-of context aware | Generic message | No |
| Knows event terminology | Trained on ceremony, F&B, AV | Generic scripts | — |
| Setup time | 24-48 hours | 2–4 weeks | — |
Works with your event software
See it qualify a real wedding lead in 15 minutes.
Book a Free Demo →From sign-up to first qualified inquiry in 24 hours
Forward Your Main Line
Point your existing business number to Hailey in under three minutes.
Set Your Event Rules
Tell Hailey your event types, capacity, minimum budget, tour availability, and team-routing logic. She adapts to your business model.
Start Capturing Every Inquiry
Hailey begins qualifying, booking tours, and routing vendor calls immediately — sending your team a clean inquiry brief after every interaction.
Ready to set yours up? Most planners are live same day.
Get Started in Minutes →See what missed event inquiries are costing you
Adjust the sliders to match your business. Most event planners and venues lose more high-budget bookings to voicemail than they realize.
About your practice
Your estimated losses
New patients lost per week
3
Revenue lost per month
$8,444
Revenue lost per year
$101,328
Estimates based on US event industry averages. Actual results vary by event type and pricing tier.
Turn missed calls into booked events
Event planners and venues miss an average of 30% of inquiry calls. That's $8,500+ events walking straight to the planner or venue that picked up first. Hailey makes sure that never happens.
- Capture 100% of inquiries including after hours and weekends
- Save your planners 10+ hours a week on initial qualification
- Qualify leads on date, budget, and guest count before tour time is committed
- Route vendor day-of calls with event context, not callbacks
- Beat the next planner in the inbox-and-call race
"Couples research venues at night and on weekends. We used to lose half of them to voicemail. Hailey now qualifies every inquiry, books the tour, and sends the inspiration packet automatically. Booked 11 weddings last quarter from after-hours calls — that's $190K we'd have lost."
Got Questions?
Everything you need to know about Hailey for Event Planning & Venues.
An AI receptionist for event planners handles your business's calls when planners are with clients — qualifying inquiries on date, budget, and guest count, booking site tours, and routing vendor calls 24/7. Hailey is an AI-powered version that runs every minute of every day.
Yes. Hailey captures event date, guest count, budget range, formality level, decision-makers, and vision — so your planner walks into a tour already aligned with the client's needs.
Yes. Hailey integrates with HoneyBook, Aisle Planner, Planning Pod, Tripleseat, Tave, 17hats, Salesforce, and Google Calendar to check availability and book tours in real time.
Hailey identifies the event from the vendor's mention, pages the assigned planner with the event timeline and the vendor's question, and routes the call — keeping your planner focused on the active event without missing coordination calls.
Traditional live event-business answering services run $200–$1,500+ per month with per-minute overages. Hailey is a flat monthly rate with no per-call fees and 24/7 coverage included.
Yes. You configure your specialists by event type (weddings, corporate, social, milestone) and Hailey routes each inquiry to the right planner with the qualifying brief attached.
No. Hailey uses natural-language voice AI that handles event vocabulary like ceremony plus reception, F&B minimums, AV needs, room blocks, and design vision. Most callers don't realize they're talking to an AI.
Every event inquiry you miss is a wedding the venue down the road just booked.
Book a 15-minute demo and hear Hailey qualify a real event inquiry — live, no sign-up needed.
Book a Free Demo →Across All Industries.
Explore how Hailey transforms sectors similar to event planning & venues and beyond.
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